COVID-19 Vaccine Information

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As part of a strengthened COVID-19 vaccination policy, all members of our community – including students, employees and visitors – who plan to be on campus this fall will be required to demonstrate proof of vaccination, except under rare exemptions.

Currently, 98.7 per cent of our faculty and staff are vaccinated, along with 99.5 per cent of studentsResponse and vaccination rates will be updated every Tuesday.

All members of the community were required to upload proof of vaccination by September 7. Those who were unable to provide proof of vaccination had until October 12 to submit proof of full vaccination and were required to be tested for COVID-19 twice per seven-day period in the interim to attend campus, with results submitted to the University. Download a copy of Western's vaccination policy.

To be considered fully vaccinated, an individual must have received:

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines, OR
  • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, OR
  • Three doses of a COVID-19 vaccine not authorized by Health Canada;
  • AND they must have received their final dose of the COVID-19 vaccine at least 14 days ago.

Where can I go for vaccination or testing?

Western’s on-campus vaccination and testing centre is now open in the Graphic Services Building

Any registered student or current employee with an active Western username and password can book a test or a vaccine appointment using the online booking tools. We are asking that as much as possible, individuals pre-book appointments to guarantee them a spot, pending vaccine availability.  Some walk-in appointments are available.  

Parking is available in between the Support Services Building (SSB) and Advanced Facility for Avian Research (AFAR) buildings. There are 15 parking spaces, and two accessible spots. Please refer to the map below for directions.  

Book your vaccination or testing appointment now

Rapid Antigen Testing

If are required to participate in Western's COVID-19 rapid antigen testing program, Western has partnered with Shoppers Drug Mart, and Loblaws grocery stores with pharmacies, to provide this testing free of charge at these London locations.

For individuals with first dose, or second dose booked no later than September 28:

Those with their first dose awaiting their second dose are required to have a COVID-19 rapid antigen test twice per seven-day period, with each test separated by a minimum of 72-hours. 

Once individuals have received their second dose, they will be required to have a COVID-19 rapid test twice per seven-day period, with each test separated by a minimum of 72-hours for the next 14 days. 

For individuals granted an exemption for medical or creed/religious beliefs:

Individuals who have received an accommodation pursuant to section C.1.0(ii) of Western’s policy will be required to provide proof of two negative COVID-19 rapid tests per seven-day period with each test separated by a minimum of 72-hours, with results submitted to the University. 

COVID-19 VACCINATIONS

The centre is open for COVID-19 vaccines for Western students, employees and alumni.

All authorized vaccines in Canada are proven safe, effective and of high quality and are administered at no cost. All employees and students, regardless of health care coverage, are eligible to receive the vaccine.

Hours of operation (updated weekly):

  • Tuesday, Oct. 12 – 9:00 a.m. to 5:00 p.m.
  • Wednesday, Oct. 13 – 9:00 a.m. to 8:00 p.m.
  • Thursday, Oct. 14 – 9:00 a.m. to 5:00 p.m.
  • Friday, Oct. 15 – 9:00 a.m. to 5:00 p.m.

*The centre will be closed Monday, Oct. 11 for Thanksgiving. Please visit https://www.covidvaccinelm.ca/ to book a vaccination appointment at one of the Middlesex-London mass vaccination clinics.

COVID-19 TESTING

The centre is open for COVID-19 PCR and rapid testing for Western employees and students.

Appointments available online – Walk-in also accepted

Hours of operation (updated weekly):

  • Tuesday, Oct. 12 – 9:00 a.m. to 5:00 p.m.
  • Wednesday, Oct. 13 – 9:00 a.m. to 8:00 p.m.
  • Thursday, Oct. 14 – 9:00 a.m. to 5:00 p.m.
  • Friday, Oct. 15 – 9:00 a.m. to 5:00 p.m.

*The centre will be closed Monday, Oct. 11 for Thanksgiving. If you need a rapid antigen test, please book an appointment at Shoppers Drug Mart. For a COVID PCR test, visit one of London's COVID-19 assessment centres.

Test results: The window for COVID PCR test results is variable. Results can take anywhere from 24 hours to four days, depending on lab capacity. Western does not manage these labs, so we have no way of knowing how long test results will take. Unfortunately, test result turnaround time is beyond our control.

Health and Wellness services: Symptomatic patients requiring a physician's assessment can book a virtual visit with a doctor. Follow-up examination and testing in person may be scheduled at the doctor's discretion, which may include a COVID-19 test. To book an appointment, please call Health and Wellness services at  519-661-3030.

If you have questions or require more information about COVID-19 vaccinations or testing, please call 519-661-2111 ext. 82379 or email  vaxinfo@uwo.ca.  

Directions

 

 

Vaccination FAQs

Vaccine Policy

Why has Western’s approach to mandatory vaccinations changed?

The Council of Ontario Medical Officers of Health has strongly recommended mandatory vaccinations for all post-secondary institutions in the province. Aligned with this recommendation, Western is strengthening its COVID-19 vaccination policy by eliminating the option for regular testing except under rare exemptions.  

How has Western’s approach to mandatory vaccinations changed?

There is no longer a testing option for those who simply choose not to be vaccinated. Everyone within the Western community must provide proof of vaccination or have an exemption, and those with an exemption will be required to be tested for COVID-19 twice every seven days.  

My courses are online, do I need to comply with the vaccination policy?

Students are required to be vaccinated if they are going to come to campus – and this applies to students in both online and in-person classes.  The policy does not require students who are only enrolled in wholly online courses to receive a vaccine.

Students in courses that have an in-person component are required to comply with the vaccination policy.  For example, a student cannot voluntarily excuse themselves from the vaccination policy if they are choosing only to participate in the online portions of the course .

Who does this policy apply to?

This policy applies to all students, employees and visitors of the university and its affiliated university colleges: King’s, Huron, and Brescia.  

What happens if I refuse to get vaccinated or fail to comply with this policy?

Western’s mandatory vaccination policy requires all students, faculty, staff and visitors planning to be on campus this fall to provide proof of vaccination by Sept. 7.

Only those with a medical or Ontario Human Rights Code exemption are eligible for the regular, twice-a-week testing in order to be physically on campus this fall. Employees of the university who don’t comply with the vaccination policy will be subject to discipline, which may include the removal of access to campus. 

Students who contravene the vaccination policy or who are founds to have submitted fraudulent documentation or a fraudulent COVID-19 test result will be subject to discipline in accordance with the Code of Student Conduct. A student who is also an employee of the University will be subject to discipline both as a student and an employee.  

Visitors and volunteers may be trespassed from the university for such duration as determined by the University .  

 

Proof of Vaccination

Why do I have to provide proof of my COVID-19 vaccination?

Collecting proof of vaccination is a key aspect of implementing Western’s vaccination policy. In supporting Western’s commitment to the health and safety of the campus community, it is critical that all students and employees complete the questionnaire.

All members of the community must upload proof of vaccination by September 7. Those who have not provided proof that they are fully vaccinated have until October 12 to submit proof of full vaccination and will be required to be tested for COVID-19 twice in a seven-day period in the interim to attend campus, with results submitted to the University.  

What constitutes proof of vaccination?

Proof of vaccination means a written vaccination record of an individual’s COVID-19 immunization date(s) issued by the government of the province, territory or country in which they were immunized.  

When do I have to provide my proof of COVID-19 vaccination?

All members of the community must upload proof of vaccination by September 7. Those who have not provided proof that they are fully vaccinated have until October 12 to submit proof of full vaccination and will be required to be tested for COVID-19 twice in a seven-day period in the interim to attend campus, with results submitted to the University .

What is the timeline to get vaccinated?

Individuals must receive their second dose by September 28, 2021, to be considered fully vaccinated no later than October 12, 2021.

How do I provide proof?

All members of the campus community will receive an email with a personalized link for a questionnaire to be completed, including detailed instructions on how to submit your proof of vaccination status.  

I don't have plans to come to campus, do I still need to provide proof of my vaccination status?

Yes. The policy, effective September 7, 2021 applies to all members of our community – including students, employees and visitors. Western is collecting the information in advance of the policy coming into effect. The information will be kept securely on file.  

Students are required to be vaccinated if they are going to come to campus – and this applies to students in both online and in-person classes. The policy does not require students who are only enrolled in wholly online courses to receive a vaccine .  

Is my personal information secure?

Yes. All proof of vaccination, requests for accommodation and supporting documents, and proof of negative COVID-19 test results will be collected, used, and stored in accordance with the University’s obligations pursuant to the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31. The records will be destroyed when the policy is terminated.  

What are you doing with the information?

The information will be used to determine whether an individual is permitted to attend on campus and to address health and safety concerns on campus, including whether additional or enhanced safety protocols are necessary in the event of an outbreak or otherwise.  

Will you follow up with me if I don't provide proof of vaccination?

Yes. Every questionnaire submission will be reviewed by Western to ensure the information is accurate and complete.  

I've already had COVID-19. Does the proof of vaccination requirement apply to me?

Yes. Western is requiring proof of COVID-19 vaccination for all students and employees part of a new policy to further protect the campus community.  

How wil Western track the vaccination status of employees and students that join students throughout the year?

Western will require any new employee or student that joins the University throughout the year to be fully vaccinated.

New employees and students will be sent the “Mandatory Proof of Vaccination Status” questionnaire.

All employee job offers as of September 1 have a requirement to be vaccinated  as a condition of employment or may request an accommodation. All students will also be required to be vaccinated or may request an accomodation.

Only in rare circumstances may individuals be granted an exemption for medical reasons and other grounds protected under the  Ontario Human Rights Code .  

 

Exemptions and Testing

Can I still apply for an exemption under the Ontario Human Rights Code?

Only in rare circumstances may individuals be granted an exemption for medical reasons and grounds protected under the Ontario Human Rights Code.  

Exemption requests can be made using the following fillable forms:

Completed employee forms can be sent to takecare@uwo.ca. Completed student forms can be sent to vaxinfo@uwo.ca.

With this new policy in place, who needs to be tested for COVID-19? How often?

Individuals who are not yet fully vaccinated have until October 12 to submit proof of vaccination and will be required to be tested for COVID-19 twice per seven-day period in the interim to attend campus.

Individuals who have received an accommodation pursuant to section 1.0(ii) of Western’s policy will be required to provide proof of two negative COVID-19 rapid antigen tests per seven-day period.

I am an individual required to show proof of two negative COVID-19 rapid antigen tests per seven-day period. Where can I go for this testing?

Any off-Campus testing needs to be performed by a third-party licensed pharmacist/practitioner approved by the University, who can administer the test and students and employees must upload their results to a secure site that will be forthcoming. The University will not accept self-administered test results.  

A list of approved vendors will be provided to those individuals that will be required to be tested.

How can my test results be submitted to the University?

Students and employees must upload their results to a secure site that will be forthcoming. Instructions will be provided to those individuals required to be tested.  

Will I have to pay for testing out of pocket or will Western cover these expenses?

The University will cover the expense of providing two COVID-19 rapid antigen tests per seven-day period at Western’s testing centre or by an approved thirty-party provider. The University will not accept self-administered test results.  

Do visitors to campus also need to be tested (i.e. contractors, guest lecturers, etc.)?

Visitors to campus must comply with Western’s vaccination policy.  

 

General vaccination questions

Can I get vaccinated and tested on campus?

Yes. Western’s on-campus vaccination and testing centre at the Graphic Services Building is open to students and employees, and we continue to encourage our campus community to get vaccinated as soon as possible.   

Any registered student or current employee with an active Western username and password can book a test or a vaccine appointment using the online booking tools. Some walk-in appointments are available. Pre-booking guarantees you a spot, pending vaccine availability.  

What type of vaccine is available at the vaccination and testing centre?

Western’s on-campus vaccination and testing centre offers the Moderna vaccine and Pfizer vaccine depending on available supply.  

Do I still need to wear a mask after I am fully vaccinated?

Yes. Anyone on campus must continue to wear a three-layer non-medical mask while indoors regardless of their vaccination status.

Can students coming from outside of Canada get vaccinated here?

Yes, international students are eligible for vaccinations upon arrival in Canada.

UHIP members residing in Ontario are eligible for the COVID-19 vaccine at no cost, regardless of where it is administered (public health unit vaccination sites, designated pharmacies, walk-in clinics, family doctors, others). UHIP members residing in Canada, but outside of Ontario, do not have to pay for the vaccine at designated public health unit vaccination sites and designated pharmacies only, but may have to pay if they receive the vaccine at other sites, such as walk-in clinics, family doctor, others.

If you paid for the vaccine, you can submit a claim to Sun Life for reimbursement up to the UHIP designated amount. Contact iesc@uwo.ca with any questions.  

Who do I contact for more information?

Students can contact vaxinfo@uwo.ca and employees can reach out to takecare@uwo.ca with any additional questions.  

For more information about the COVID-19 vaccine, please visit: