Return to Campus Update (Phases 3 and 4)
July 29, 2020 6:00 PM
As we move into August, I wanted to provide you with a brief update on our phased return to campus.
Western’s Phase 3 and 4 (Return to Campus)
Our phased ‘return to campus’ approach provides flexibility to adapt and comply with public health and government protocols, and supports employees who are balancing home life with work. Each phase allows units to permit employees to have a gradual, rotational, and periodic presence on campus as we ramp up for the fall.
Western has now set dates for the next two phases of our return to campus. Western’s Phase 3 will begin Tuesday, August 4 and Phase 4 will begin Monday, August 31.
In each of the phases, some employees from specific units (listed here) may return to campus. Anyone who can work from home will continue to do so. Employees required to come to campus will be notified by their supervisor.
If you have been notified by your supervisor that you are required to work on campus, please take the following steps:
- View the eight-minute COVID-19: Return to Campus Essentials training module video on OWL.
- Complete the ‘Return to Campus’ questionnairebefore each work shift/visit to campus. The questionnaire is accessed by logging in to My Human Resources. You do not need to complete the questionnaire if you are feeling sick. Just complete the Absence Notification Tool and notify your supervisor.
- Practice physical distancing. When possible, stay two metres apart.
- Western requires the use of non-medical masks/face coverings indoors in the presence of others and in common and shared spaces on campus. Should you require a non-medical mask/face covering, contact your supervisor.
- Wash hands thoroughly and often and avoid touching your face.
In early August, local school boards and bus companies are expected to announce details on how schools will operate in September. Western is committed to working with faculty and staff who may need flexibility to accommodate these school schedules.
As we move into Western’s Phase 3 of the University’s research recovery plan, we continue to expand research and scholarly activities at the direction of the Deans, restricting capacity to approximately
40 per cent at a given time.
Each week, we will re-assess the continued expansion of research that can advance during Western’s Phase 3.
Under specific conditions, face-to-face studies with no more than minimally invasive data collection methods may be permitted.
Western Parking & Visitor Services is not collecting fees on Faculty/Staff parking permits for the month of August. This will impact customers as follows:
- Customers using payroll deduction will not have parking fees deducted for August. Permits will remain intact and no action is required.
• Customers who have prepaid by cash, credit or debit for these months will have fees transferred for future months or can be refunded in person when the office reopens.
As the phased return to campus continues to take shape, it is expected parking fees will resume for the month of September. This is subject to change and we will continue to assess in alignment with the broader phased return to campus plan
Permit holders are reminded to park in their designated lots. To ease this transition and facilitate ongoing community services, gate arms will remain raised however lots will be monitored and those infringing on fire routes, laneways, accessible and reserved spaces will be ticketed as appropriate.
The Parking service desk will re-open to help returning Western employees on August 4 for regular business hours, and online portals remain available.
Welcoming Students in September
A cross-campus team is working together to develop and implement detailed health and safety plans for our students for their return to campus, in collaboration with the Middlesex-London Health Unit (MLHU).
In term of our residences, the Housing team has released a new video to provide students information about specific health and safety measures being taken to help make our residence community a place to live, learn and flourish this fall. Learn more about how Housing is addressing COVID-19 at Residence at Western.
More information on return to campus will be communicated to all students in the weeks ahead. In the meantime, information can be found on Western’s COVID-19 website, including FAQs and the Student Hub. Specific information for graduate students can be found at SGPS COVID-19 Updates.
Thank you for your continued patience, support and collaboration as we work together to bring the campus community back in the safest way possible. Should you require more information:
- Health-related inquiries: Contact your family doctor, Telehealth Ontario at 1-866-797-0000, or Workplace Health at Western at 519-661-2047
- Safety-related inquiries: firstname.lastname@example.org or 519-661-2111 (x81135)
- General inquiries: Human Resources at email@example.com
- Faculty & Staff Resourcesincluding FAQs
On behalf of Western’s senior leadership team, I wish you a safe and enjoyable Civic Holiday weekend.
Vice-President (Operations & Finance)